Parkland X-C Ski Club, Executive Meeting, September 25, 2008

Parkland Cross Country Ski Club
September 25, 2008
Minutes

Present: Steve Irwin, Sandy Vradenburgh, Dick Pawloff, Dale Ferguson, Mike Spencer, Peggy Gougeon, Brian Davies, Linda Dickin, Vance Buckwald,,
Absent with regrets: Richard Townell,

Business:
1.

Treasurer: Dick met with Claude-wiped out tour leader account $1.98 transferred to general account.
New membership forms available on line.
Balance in General acct. $2613.25
Balance in Loppet acct. $1426.23
GIC $1069.00
Total for Parkland X-C $5108.48
Associate Accnts: Biathlon - $57.76/Biathlon GIC $1000.00/Jr. Jackrabbits $889.34/Sr. Jackrabbits 0 balance total assets: $7055.58

Vice President: Nothing to report at this time.

Newsletter: Brian is working on first issue for fall. He will add the info on Bob Johnstone. Should have out by the 1st of October.

Web Site: Dick updated the executive and added last minutes.

Publicity: Update on what’s happening this year. Meeting on 2nd Tuesday of month. Meeting announcement.
Discussed possibility of having a brochure, would have to state membership requirements & disclaimer, include proposed schedule, see web for updates.

Social: See Sandy re ideals for presentations
Some suggestions were – progressive ski-Sylvan Lake/Red Deer, Wolf howl etc.
Oct. meeting will be a meet & greet, Vance will set up a slide show for background if anyone is interested.
Valhalla to do their annual presentation in November to review what’s new-Mike will follow up.
Dec. – preparation for newcomers, back pack awareness/tips for beginners,/avalanche presentation/terrain awareness- Sandy & Brian will follow up.
Mike would do a presentation on Nepal in Jan.
Feb. Naturalist – Kerrywood Nature Centre/Don-Sandy will follow up.
March – Vance will do a presentation on his trip to Argentina

Mountain Tour: New schedule prepared, Steve will send updated schedule to Dick.
Balance in Mtn. Tour account at beginning of last year was $3603.54
Current Balance: $6240.34
Motion made by Brian to approve New Trip Schedule, 2nd by Dale, all in favor.
Still working on signing authority
Currently have 12 beacons-we will be needing more as our membership is growing.
Sattelite phone subscription s/b paid out of the general fund so it is included in an audit.
Sattelite phone looked after by treasurer
Audit can be done by 2 members other than the treasurer who are in good standing. Treasurer will pay for Satellite phone & Mount Tour Chair (Steve) will give treasurer cheque to cover cost.

Day Tour/Lessons: Greg is interested in running a couple of day trips- Elk Island area etc. (Linda will follow up with Greg)
Book day tours & if there is no snow – possibility of doing a hike instead.
Brian & Carol would do a day trip around Innisfail area
Steve will help with leaders when a day tour list is completed
For any Day tours in the back country – must have a tour leader, local & track set you don’t need to have a tour leader.
Day tour schedule needs to be approved by the executive.
Sandy motioned that you must be a member to participate in any trips including day trips. 2nd by Brian. All in favor.

New Business:
Loppet Feb. 7/09 – Don is willing to groom someone to take over loppet for 2010 as this will be his last year to run it.
Special events:
Work party at Heritage Ranch on Nov. 16/08 (Don)
Ski Prep for the season – Nov. 9/08 at Don & Marie’s – note in newsletter
First Aid Course – need someone to coordinate for this fall (volunteer) – Tour leaders – Brian to check with Jan.
Renew satellite phone subscription-global star problems, limited coverage. Cost $25.00/mos. Instead of $66.00/mos. With unlimited air time. $311.40/ry compared to $705.60/yr. Will be $333.20 w/gst-Steve will give check to Dick till we get donation from Dow Chemical. Application to be sent with cheque.
Linda motioned to pay the $333.20 to renew the phone subscription, 2nd by Sandy, all in favor.
NAMS – Non assessment modules – Vance working on list for October.
Policy Manual – Dick met with Claude & reviewed the manual with Don. Request that each executive review the section that pertains to them & see what needs to be changed.
Mike & Barb will be away from Oct. 15/08 to Dec. 15/08 – Vance & Don will work out who will fill in.
Who submits Mtn. Tour schedule to Cross Country Alberta – Dick will send approved schedule & will send any amendments.

Old Business:
Further discussion with regard to motion to fund up to $1500.00 /per person for 2 people to go to an Avalanche 1 Course. To come out of touring account funds? The cost will be $1250.00/per person not including accommodations & will take place in Lake Louise. No date as of yet. Will be presented at the October General meeting.
Are mugs available for 1st meeting from Judy Morrison (Don will follow up)
Is November 11th ok for exec meeting date??

Meeting adjourned at 9:40pm

Next executive meeting will be held on Oct. 28/08 @ 7:30pm at 27 Oyen Cres. Linda’s place – phone: 403-342-1913


	\| Home \| Avalanche, Weather, Road ... \| Contacts \| Day Trips \| Loppet Pages \| Membership \| \| Mountain Tours \| Newsletter \| Photo Gallery \| Parkland Cross Country Ski Club September 25, 2008 Minutes Present: Steve Irwin, Sandy Vradenburgh, Dick Pawloff, Dale Ferguson, Mike Spencer, Peggy Gougeon, Brian Davies, Linda Dickin, Vance Buckwald,, Absent with regrets: Richard Townell, Business: 1. Treasurer: Dick met with Claude-wiped out tour leader account $1.98 transferred to general account. New membership forms available on line. Balance in General acct. $2613.25 Balance in Loppet acct. $1426.23 GIC $1069.00 Total for Parkland X-C $5108.48 Associate Accnts: Biathlon - $57.76/Biathlon GIC $1000.00/Jr. Jackrabbits $889.34/Sr. Jackrabbits 0 balance total assets: $7055.58 Vice President: Nothing to report at this time. Newsletter: Brian is working on first issue for fall. He will add the info on Bob Johnstone. Should have out by the 1st of October. Web Site: Dick updated the executive and added last minutes. Publicity: Update on what’s happening this year. Meeting on 2nd Tuesday of month. Meeting announcement. Discussed possibility of having a brochure, would have to state membership requirements & disclaimer, include proposed schedule, see web for updates. Social: See Sandy re ideals for presentations Some suggestions were – progressive ski-Sylvan Lake/Red Deer, Wolf howl etc. Oct. meeting will be a meet & greet, Vance will set up a slide show for background if anyone is interested. Valhalla to do their annual presentation in November to review what’s new-Mike will follow up. Dec. – preparation for newcomers, back pack awareness/tips for beginners,/avalanche presentation/terrain awareness- Sandy & Brian will follow up. Mike would do a presentation on Nepal in Jan. Feb. Naturalist – Kerrywood Nature Centre/Don-Sandy will follow up. March – Vance will do a presentation on his trip to Argentina Mountain Tour: New schedule prepared, Steve will send updated schedule to Dick. Balance in Mtn. Tour account at beginning of last year was $3603.54 Current Balance: $6240.34 Motion made by Brian to approve New Trip Schedule, 2nd by Dale, all in favor. Still working on signing authority Currently have 12 beacons-we will be needing more as our membership is growing. Sattelite phone subscription s/b paid out of the general fund so it is included in an audit. Sattelite phone looked after by treasurer Audit can be done by 2 members other than the treasurer who are in good standing. Treasurer will pay for Satellite phone & Mount Tour Chair (Steve) will give treasurer cheque to cover cost. Day Tour/Lessons: Greg is interested in running a couple of day trips- Elk Island area etc. (Linda will follow up with Greg) Book day tours & if there is no snow – possibility of doing a hike instead. Brian & Carol would do a day trip around Innisfail area Steve will help with leaders when a day tour list is completed For any Day tours in the back country – must have a tour leader, local & track set you don’t need to have a tour leader. Day tour schedule needs to be approved by the executive. Sandy motioned that you must be a member to participate in any trips including day trips. 2nd by Brian. All in favor. 2. New Business: Loppet Feb. 7/09 – Don is willing to groom someone to take over loppet for 2010 as this will be his last year to run it. Special events: Work party at Heritage Ranch on Nov. 16/08 (Don) Ski Prep for the season – Nov. 9/08 at Don & Marie’s – note in newsletter First Aid Course – need someone to coordinate for this fall (volunteer) – Tour leaders – Brian to check with Jan. Renew satellite phone subscription-global star problems, limited coverage. Cost $25.00/mos. Instead of $66.00/mos. With unlimited air time. $311.40/ry compared to $705.60/yr. Will be $333.20 w/gst-Steve will give check to Dick till we get donation from Dow Chemical. Application to be sent with cheque. Linda motioned to pay the $333.20 to renew the phone subscription, 2nd by Sandy, all in favor. NAMS – Non assessment modules – Vance working on list for October. Policy Manual – Dick met with Claude & reviewed the manual with Don. Request that each executive review the section that pertains to them & see what needs to be changed. Mike & Barb will be away from Oct. 15/08 to Dec. 15/08 – Vance & Don will work out who will fill in. Who submits Mtn. Tour schedule to Cross Country Alberta – Dick will send approved schedule & will send any amendments. 3. Old Business: Further discussion with regard to motion to fund up to $1500.00 /per person for 2 people to go to an Avalanche 1 Course. To come out of touring account funds? The cost will be $1250.00/per person not including accommodations & will take place in Lake Louise. No date as of yet. Will be presented at the October General meeting. Are mugs available for 1st meeting from Judy Morrison (Don will follow up) Is November 11th ok for exec meeting date?? Meeting adjourned at 9:40pm Next executive meeting will be held on Oct. 28/08 @ 7:30pm at 27 Oyen Cres. Linda’s place – phone: 403-342-1913