Parkland Cross Country Ski Club

April 12, 2011

Minutes of the General Meeting

REPORTS:

Past President’s Report:  Nothing to report.

Treasurer’s Report:  The General Account had income over the season of approx. $5100 including $2000 from Don’s ski lessons.  Expenditures were approx. $4500 which includes rental costs for the Kerry Wood Nature Centre for next season.  Some other party inquired about the availability of our time slot so we had to pay in advance to retain it.  Overall, the General Account is up by about $500 from the beginning of the season.  The Loppet Account had income of approx. $2400 and expenditures of approx. $1300 so that account is up by approx. $1000 since the beginning of the season.  Nice work, Kelly.  So as of the end of March, the two accounts total $7453.22.  Memberships total 172 and Jackrabbits are 160.

V.P.’s Report:  Absent.

Mountain Tour Chairman’s Report:  Richard claimed the Mountain Tour Account made more money than Dick’s General Account and no one challenged that assertion.  There were 16 actual trips over the season although 18 were planned.  Each trip averaged 11 participants.  About $23000 flowed through the account for accommodations, two thirds of that amount for the Blanket Glacier trip.  There were lots of beginner’s and advanced trips going out the same weekend which gave Club members lots of choice.  Two trips requiring early bookings for next season are a 3-day trip to the Tonquin Valley in Jasper requiring a $125 deposit and a weeklong trip to the Blanket Glacier Chalet requiring a deposit of $200.  Both trips include the Family Day weekend next year.  Get your money in asap to ensure you have a spot.

Richard thanked the Tour Leaders for their good work in leading trips this past season.

Newsletter Editor:  Steve thanked those who wrote articles for the newsletter.  Steve received kudos for a good job on the Newsletter and for setting up the running slideshow of the year’s events while we had supper.

Webmaster:  Brian has updated member’s e-mail addresses for mass distribution of Club news and events. 

Publicity Director:  Sandy received some photos for the archives.  If anybody has some more photos for Sandy, let her know.

Social Director:  Pat thanked Dale Kimber for helping set things up for this AGM..

Day Trip Chairman:  Nothing to report.  Linda is planning June 10-12 as the dates for the camping weekend at their Red Deer River site.

OLD BUSINESS

Trail Grooming:  A subcommittee of our executive met with Mark Meunier and came to a tentative agreement with him that the Club would take over the grooming from Mark for the next two years on a trial basis.  Mark will handover the funds accumulated for tracksetting and his equipment for the Club’s use.  Through contact with the City’s Rec Dept., Don thinks that the city can increase the annual 3000 honorarium paid to Mark to $5000 to help pay for maintenance which Mark used to do himself.  To make the set up work, we will need volunteers to fill the jobs of trail grooming and maintenance coordinators and a pool of volunteers to do the actual trail grooming.  Before looking for volunteers, someone will come up with job descriptions for the two jobs.  The City has recommended the use of the Volunteer Centre to help fill the positions.  A progress report will be made at the first general meeting of the season in October. 

Thanks to the subcommittee of Don Wales, Tom Marr-Laing, Kelly Bogle, Pat Gleason and Vance Buchwald for sifting through all the various options to arrive at this conclusion.

A new sub account for banking transactions for trail grooming will need to be set up.  

Motion:  Pat Gleason moved, and John Dickin seconded a motion that a separate bank account be set up for trail grooming and that Don Wales be assigned as the signing authority for the account.  The motion was passed.

Red Deer Nordic Report:  Graeme reviewed the activities of the Red Deer Nordic branch of the Club for the past ski season.  They had a very satisfactory year.  They received grant money to buy 18 pairs of roller skis for training.  The plan for the summer is to have a team event every month of the summer.  The position of Red Deer Nordic Director for next season will be determined at their season end social on this coming Friday.

NEW BUSINESS

Election of new Club Directors to Replace Outgoing Directors

Three of our current Directors are eligible to be replaced following their two years of service.  Presentations of ceramic mugs made by Judy Morrison were made to the incumbents in the positions of Secretary, Treasurer, and Social Director as recognition .

Nominations were called for to fill the open positions and the Secretary and Social Directors were filled by acclamation.  The current Treasurer agreed to continue on as Treasurer for another two year term.  The 2010/2011 and 2011/2012 slate of directors are listed below:  (see next page)

CLUB DIRECTORS FOR LAST SEASON AND UPCOMING SEASON

Names in Bold have signing authority for the Club’s financial affairs.

Approved by: President

Date: