Parkland XC Ski Club Executive Change Over Meeting Minutes
June 14, 2011
Mtg held at Kelly Bogle’s house
REPORTS:
Past President (Don)
Nothing to report
Treasurer’s (Dick)
The current balance in the General Fund is $5,140.33, The Loppet Fund $2,353.71, and the Trail Grooming Fund is $8,088.91. It was indicated that some funds were transferred from the trail grooming account to Jackrabbit’s account connected to the purchase of a piece of grooming equipment.. Treasurer’s report attached.
Vice President (Kelly)
The following courses were successfully run. The Map and Compass, GPS, Transceiver Course and Introduction to Mountain Touring.
Mountain Tour Chairman (Richard)
Information sent to the meeting indicating that a tentative tour schedule following last year’s has been done. Hostels have been booked for those trips that occur where hostel lodging is in greater demand. The tour schedule will be fine tuned in August when trip leaders meet.
Newsletter Editor (Steve)
No report available
Webmaster (Brian)
Brian will presently be attending training in using a software program called Word Press and will then convert the club website. The new software will make the site useable by others in the club with relevant information to add. The web hosting company will remain the same.
Publicity (Sandy)
Promotion of the club and its activities will start in September
Social Director (Pat)
No report
Day Tour Chairman (Linda)
Information on club lessons has been forwarded for publishing in the Red Deer City Winter Activity Guide. Lessons were well attended this past year although the weather resulted in some rescheduling. Discussion held at the meeting on options in the future for separating beginner and intermediate skiers to provide all with a better ski lesson experience. Alternatives discussed to date would require additional instructors.
OLD BUSINESS
Track Setting
Don reported on ongoing discussions regarding appropriate storage of the trail grooming/track setting equipment. The new equipment is considerably more sophisticated than the prior equipment. Suggestion was made that a tarp might be a good temporary solution.
Transceivers
A full function test of all the club’s transceivers will be done by the club and organized by Brian Davies. Any equipment that is not functioning as it should can be sent to Back Country Access for repair. Devising a system of recording and marking the equipment as to ‘date of last test’ was suggested. Club members who own their own transceivers will be informed of and invited to attend the testing.
TL2 training
The club intends to provide training this year for TL2 leaders and it was suggested that there are approximately 2-4 TL1’s ready to be trained as TL2’s . A discussion held on the possibility of again booking Felix Comrie to provide the tour leader up grading as the training provide previously was considered excellent.
NEW BUSINESS
It was noted that many of the tour leaders will need to recertify in First Aide in the coming months and a potential instructor was suggested by Sandy.
New executive
New executive members and positions were introduced and are as follows:
Social Director will be Debbie Davies
Red Deer Nordic Rep- Alison Rittammer
Secretary- Barb Coulter
Next Executive Meeting will be 7:30 on August 30th at the home of Vance Buckwald